Document Management System

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Document Management System (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. It is usually also capable of keeping track of the different versions modified by different users (history tracking). The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems, and records management systems. Wherever paper-based or electronic documents and files support business processes.


DMS provides the technology and methods needed to capture, manage, share, and secure information within an organization. This includes electronic documents, images, email messages, and other computer files, as well as scanned paper documents. Virtually any Windows-based file format, electronic file, or converted paper document can be managed within the document management system.